Assistant to the Grants Finance Officer
ICARDA, Egypt

Main purpose of position

ICARDA designs and implements research projects that are funded by a diverse set of donors. The Assistant to the Grants Finance Officer (AGFO) will provide specific support to Grants Finance Officer (GFO) in the implementation of projects throughout their life cycle. The AGFO must ensure that necessary support is provided to GFO on areas of:

• Grant budget updates and monitoring
• Budget utilization
• Expenses’ analysis and necessary adjustments
• Donor reporting and invoices
• Grant audits

The AGFO will work closely with the GFO and support specific research teams.

Main responsibilities

1. Support budget development and management for new proposals and existing grants:
   1. Assist in preparation and validation of budget;
   2. Upload budgets onto ERP of existing grants;
   3. Assist in monitoring spending of existing grants and processing amendments to the budget as needed.
2. Support analysis and preparation of financial reports, invoices and support audits:

• Provide support in the generation of financial reports and invoices to donors;
• Assist in the collection of necessary documents required by donors;
• Assist in the preparation of accounting adjustments;
• Support the collection and retrieval of supporting documents for the auditors.

1. Be responsible for management of project related documents (reports to donors, invoices to donors) on internal SharePoint site.
2. Support the GFO on specific tasks such as subgrant administration or management of staff time allocation for the relevant research team.
3. Be an active member of the Grant Finance Team, provide suggestions for improvements, and carry out other duties in agreement with the Supervisor.
4. Carry out some related tasks as may be assigned by the Grant Finance Manager and the Director of Finance.

Requirements

• Bachelor’s degree in either Accountancy, Commerce, Business Administration
• At least 3 years’ experience in Project Financial Management obtained in a consulting firm, an international organization or international NGO, or similar multi-project work environment;
• Experience with project budget development and monitoring and project administration;
• An effective and energetic team player, with excellent communication and interpersonal skills, able to work effectively in a multidisciplinary and multi-cultural environment;
• A good command of spoken and written English;
• Strong self-motivation and innovative skills;
• Proficiency in the use of Microsoft Excel: and
• Experience with an ERP.

• Accounting qualification ACCA, CPA, CIA, CMA or equivalent

Benefits

This is a nationally recruited position for which ICARDA offers an attractive compensation package including a competitive salary, medical insurance, 30 days of annual leave, five months’ maternity leave, 15 days’ paternity leave. The successful candidate will be offered an initial contract of 3 years, renewable subject to continued need for the position and satisfactory performance. The first year will be probationary period.

ICARDA is committed to increasing women representation in its workforce and strongly encourages applications from women.

Applications will be acknowledged, but only shortlisted candidates will be contacted.

Job Rewards and Benefits