Envision Employment Solutions is currently hiringan
Executive Secretaryfor a well-known advertising agency located in Mohandseen, Egypt.
Job Summary: We are looking for a competentExecutive Secretaryto support one of our partner's CEO. You will be the one to organize and maintain the executive’s schedule and assist him by performing a variety of administrative tasks. The ideal candidate must be quick professional with great time-management and multitasking abilities. It is with her diligence and competence in their work that executive can focus on their managerial responsibilities without worrying for other tasks. The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.Responsibilities:
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Coordinate daily calendars of senior managers
- Attend meetings and keep minutes
- Plan appointments and events
- Receive and screen phone calls and redirect them when appropriate
- Act as the point of contact between executives and employees/clients
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Respond promptly to managers’ queries
- Suggest more efficient ways to run the office and troubleshoot malfunctions
- Review and recommend changes to our company policies
Requirements:
- Degree in business administration or relative field
- Fluent English
- Proven experience as executive secretary
- Proficient in MS Office
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Experience exercising discretion and confidentiality with sensitive company information
- Integrity and confidentiality
- Presentable
Envision Employment Solutions is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce. Come join us!